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Privacy Policy

Privacy Policy

Whitton Wanderers Youth Football Club (“WWYFC”, “we”, “our”, or “us”) is committed to protecting and respecting your privacy.

We are a volunteer-run, not-for-profit community football club providing opportunities for children and young people to participate in football within a safe and inclusive environment.


1. Who We Are

WWYFC is a grassroots youth football club based in Whitton, Middlesex. We provide football opportunities for children aged 5–18 and are run by volunteers from the local community.


2. What Information We Collect

We may collect and process the following personal data:

  • Parent/guardian names and contact details (email, phone number, address)
  • Player details (name, date of birth, emergency contacts, medical information where necessary)
  • Membership and registration information
  • Communications sent to us
  • Website usage data (e.g. via cookies, if applicable)


3. How We Use Your Information

We use personal data to:

  • Register players and manage teams
  • Communicate with parents, players, and volunteers
  • Ensure the safety and welfare of players
  • Organise training sessions, matches, and events
  • Meet legal and regulatory requirements (e.g. FA, safeguarding obligations)


4. Legal Basis for Processing

We process personal data under the following lawful bases:

  • Consent – where you have given permission
  • Legitimate interests – to run the football club effectively
  • Legal obligation – to comply with safeguarding and governing body requirements


5. Children’s Data

As a youth football club, we collect data relating to children. This information is provided and managed by parents or legal guardians, and we take extra care to ensure it is handled securely and appropriately.


6. Sharing Your Information

We may share data with:

  • Football governing bodies (e.g. leagues, county FA)
  • Coaches and club officials (on a need-to-know basis)
  • Service providers supporting club activities (e.g. communication platforms)

We do not sell or share personal data for marketing purposes.


7. Data Security

We take appropriate steps to protect personal data, including:

  • Restricting access to authorised volunteers only
  • Using secure systems where possible
  • Ensuring data is only retained as long as necessary


8. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes we collected it for, including legal, safeguarding, and administrative requirements.


9. Your Rights

Under UK data protection law, you have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request deletion of your data
  • Object to or restrict processing

To exercise these rights, please contact us (see below).


10. Cookies (if applicable)

Our website may use cookies to improve user experience. You can control cookies through your browser settings.


11. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact:

club@wwyfc.com


12. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page.